Municorn.us Every deadline your city is committed to

Automatic contract renewals, grant deadlines, compliance filings, unresolved audit findings, council requests and stalled projects. We find them in your own documents, keep one list of what is due and who is responsible, and do the chasing that keeps it current.

Email us Cambridge, MA · Dallas, TX
What we do

One list, and we do the upkeep.

Today these sit in different places: a spreadsheet, a calendar reminder, a note in the audit file, somebody’s memory. We pull them into one list and keep it current.

What we watch

  • Automatic contract renewals
  • Grant deadlines
  • Compliance filing due dates
  • Council information requests
  • Unresolved audit findings
  • Stalled projects

One list

  • What is due
  • When it is due
  • Who is responsible
  • Where we found it

What you get

  • A summary report on Monday
  • Quarterly, what is coming up
  • Yearly, where the city stands
What it produces

What lands on your desk.

IllustrativeNames, dates and figures invented.

Monday morning

What are my directors sitting on?

Office of the City Manager to A. Reyes, Public Works Director · Monday 8 September, 6:00am

Your open items · week of 8 September

Four things are open, each showing what we last heard. Reply in this thread, or open the same list as a form. Correct anything that is wrong.

  1. Elm St traffic calming · back to council 9 Nov
  2. Solid waste contract · renews itself 14 Sep
  3. CDBG drawdown · $412,000 unspent, 30 Sep
  4. Fire station 2 design · 30% since June

Sent for the City Manager

A. Reyes replied · Monday 8 September, 7:12am

Traffic study is with the county, they have had it since the 2nd. Waste contract we do want to renew. Fire station I thought we closed but let me check with Finance.

What the register took from that reply

  1. 1Elm St traffic calmingStill with the county since 2 September. No change.
  2. 2Solid waste contractRenewal intended. Notice window still closes 14 September.
  3. 3CDBG drawdownHe did not mention it. Left alone, asked again next week.
  4. 4Fire station 2 designToo unclear to act on. Sent to the ACM, nothing recorded.

Before you see council

What is about to fall due?

Coming due

City of Ellery · quarter to 31 December · prepared for the city manager

  1. 14 SepContract
    Solid waste contract renews automaticallyPublic works6% escalatorContract, art. 7
  2. 30 SepGrant
    CDBG drawdown deadlineFinance$412,000 unspentIDIS drawdown report
  3. 1 OctFiling
    MS4 annual report to the stateEngineering
  4. 15 OctAudit
    Finding 24-02, corrective action dueFinance
  5. 9 NovCouncil
    Elm St traffic calming back to councilPublic works
  6. stalled 14 moProject
    Fire station 2 design, still at 30%Facilities$1.2M encumberedEncumbrance ledger

We can only see what is written down. A deadline that exists only in somebody’s inbox will not appear here until you send it to us.

Budget season

Where does the city actually stand?

Financial position

City of Ellery · FY26 · for the transmittal letter

  1. Fund balance against reserve policy22.4% · policy 17%Audited statements
  2. Revenue and expenditure, budget against actualfive yearsBudget books
  3. Debt service as a share of expenditures8.1%Audited statements
  4. Pension funded ratio, and ADC against paid71.3% · paid in fullActuarial valuation
  5. Capital: adopted, spent, carried forward$14.2M · $6.8M · $7.4MTwo budget books
The usual answer

When your director says he cannot get it.

Usually the claim is about the software rather than the data. We read the vendor’s own manuals and your contract, and the answer is one of three things.

  1. The report already exists in the product. We show your staff how to run it, from the product documentation you upload to us.
  2. The module was on the invoice but was never switched on. That is a conversation with the vendor, not a purchase.
  3. It is a real gap. The information is not being recorded, or not in a form anything can report on. We write the gap down and call attention to it.
People

Who you would be working with.

All three of us, start to finish. No account manager and no handoff.

Ammar Cephas Plumber
Ammar Cephas Plumber City systems and capital

Former CIO for Texas city, industrial siting engineer. Penn economics, public capital markets at Chicago.
Cameron Obrecht
Cameron Obrecht Physical infrastructure

Electrical engineer at Bose, UIUC grad. Boards, firmware and sensing: CAN products, high-voltage assemblies, in-line flow metering.
Vincent Cavanna
Vincent Cavanna Business process & data governance

Full-stack engineer for Word on Fire, Amazon before that. Portals, CRM, and data-quality systems.
Questions

What people ask first.

How is this different from a dashboard or project software?

A dashboard shows rates. Project software tracks work you enter yourself. This finds obligations already sitting in your contracts, grants and minutes, and tells you when each falls due and who is responsible.

Is this going to be used against my directors?

No. It tracks deadlines, not people. There are no scores, no rankings and no averages. When something is late because you are waiting on the county or the state, the list says so.

Do my directors have to learn another piece of software?

No. This works over ordinary email. A director gets one message with his open items and answers it in a sentence.

Where does our data actually go?

We parse and store public records. Anything you upload goes to private storage. Anything under CJIS or otherwise protected can stay with the city. You choose what to share with us.

Does it grow with us?

It starts on records that are already public. As you send us exports and documentation, more of this comes under one list and more of the chasing moves off your staff.

What does it cost?

We price per city, depending on how much data integration is involved. The cheapest tier uses only records that are already public.

The first read

We will read your published record at no charge.

Send us nothing. We read your agendas, minutes, budget books and annual financial report, and show you the obligations we can already see. If we work together after that, we read whatever else you have the same way.

[email protected]
Based in
Cambridge, MA and Dallas, TX
Who it is for
City and county managers’ offices
What we need from you
Nothing for the first read. It is all published already
Who you get
All three of us on the job, start to finish

The water loss index is a sample of the record work, built from public data.